2024 Call For Abstracts Guidelines 

62nd Annual SAFE Symposium
October 22-24, 2024
Virginia Beach Convention Center
Virginia Beach, VA

The SAFE Association’s Annual Symposium is the premier international showcase for unparalleled discovery including technical sessions, extensive exhibits, product demonstrations, workshops, technical debates, panel sessions, and networking opportunities.

Areas of interest include, but are not limited to, the following:

SUBMISSION GUIDELINES

Briefings, Panels (consisting of 2 or more Briefings) Demonstrations & Workshops (specify).  Submit a no-more-than 300 word abstract (electronically using the online abstract submission portal) to the SAFE Office through the SAFE website at www.safeassociation.com.

Abstracts must be submitted electronically using the entry form through the SAFE website, rather than via e-mail to the organization. Once submitted, a compiled abstract, as described above, is generated and e-mailed to the main (first) author and automatically forwarded for consideration to the symposium.

Technical Paper abstracts should include Introduction, Methods, Results, and Discussion sections.

Panels, Briefings, Demonstrations, and Workshops should contain a paragraph outlining the safety issue to be presented, followed by a description of the program or product and how it is used to address the issue. 

Panel sessions should outline the topic or scope, number of presenters by name and affiliation, and the panel chair.  When planning a panel, bear in mind that session blocks are 90 minutes.  Panel sessions may list “tentative” speakers or papers for acceptance but these must be finalized before the deadline.

You will be notified when your submission is accepted, rejected, or if revisions are required for acceptance.  If your submission is rejected, you may resubmit with corrections and/or changes.  Your paper will be scheduled based on the type of paper and content.

AUDIO-VISUAL PRESENTATIONS

Presenters are to bring their presentation, formatted in MS Power Point (wide-screen 16:9 is preferred), electronically saved on appropriate media (memory stick, CD, etc.) directly to their session at least 20 minutes prior to the scheduled start. The program allocates time between sessions to accommodate uploading the session’s presentations to available presentation equipment immediately before the start.

All authors are required to attend the Author’s Briefing to meet and coordinate with the symposium Technical Team, the session moderator, and session co-presenters. Any technical issues or needs will be addressed at that time.

The following presentation equipment will be available for all technical sessions:

• A laptop computer, projector, and screen
• Podium and wireless microphone
• Laser pointer

PUBLICATION IN SYMPOSIUM PROCEEDINGS

A “static” printable version of the presentation (MS PowerPoint or Adobe PDF) will be required for publication in the Proceedings.

All technical presentations, including papers, panels, workshops, demonstrations, etc., presented at the Symposium are eligible for inclusion in the Proceedings. It is the responsibility of the author to obtain clearance from their organizations. Presentation materials will be collected at the Symposium.  The proceedings are published to the SAFE website and are available to SAFE members via their member login.

Materials not collected at the Symposium may be submitted electronically for publication in the Proceedings to arrive at the SAFE office no later than two weeks following the final day of the symposium. Submit earlier if possible.

It is the responsibility of the submitting author(s) to ensure that all material, printed or otherwise, that is presented at the SAFE Symposium or in the SAFE Proceedings has been screened through the submitting organization’s public release process and has been approved for Unlimited Distribution.